THE CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER

Under general direction, the Grants Coordinator provides analytical work researching, writing, and assisting with both public and private grant opportunities. Additionally, this position will be primarily responsible for completing grant applications and coordinating with various departments to complete and submit all documentation required to apply for grants.

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

• Performs research to identify areas of need, potential funding sources and relevant service providers to facilitate establishment of grant programs.
• Establishes contact with representative of prospective grantors to obtain background or technical data needed that will assist in formulation of the grant request.
• Prepares grant applications and ensures application deadlines are met for new grants and renewals to obtain adequate funding.
• Provides support to the departments and divisions as related to grant services, programs, and activities.
• Prepares grant agreements and develops internal financial control and procedures to ensure grant compliance. 
• Coordinates with user department representatives on report schedules and the resolution of problems related to contracts/projects.
• Researches, develops, organizes, and maintains information regarding grant funding sources.
• Interprets Federal, State, and County regulations and guidelines on programmatic and administrative matters pertaining to grant programs.
• Proposes recommendations for future grant funding upon program review and analysis.
• Confers with citizen groups, committees, and advisory boards to develop awareness of the grant programs.
• Maintains records of current and archived grant-funded projects and grant applications.
• Implements strategies to increase grant submissions.
• Provides technical advice, leadership, and direction for a variety of special projects; manages project specifics and handles direction and completion.
• Performs other duties as assigned.

Licenses, Certifications, and Equipment:

A valid State driver’s license is required.     

This position is required to operate the below equipment, machines, tools, and other work aides:

Standard office equipment, such as:  telephone, copier, fax machine, calculator, personal computer, applicable departmental computer information system applications, and other equipment as assigned. 

Education and Experience:

Bachelor's Degree in Public Administration, Business Administration, Finance or other related field AND four (4) years of experience in researching and developing funding applications, monitoring, planning, or contracting of grant programs; OR an equivalent combination of education, training, and experience.    

Knowledge of – 

• Operations and services of the department to which assigned
• Budgetary and fiscal operations of the department to which assigned
• Funding sources and associated requirements and regulations
• Public grants administration and related procedures
• Modern management techniques and systems
• Fiscal systems and controls
• Business and administrative practices
• Computer applications relating to the department to which assigned

Skill in – 

• Researching, developing proposals, and acquiring grants and economic assistance
• Developing operating systems and controls
• Executing multiple, deadline driven assignments and projects concurrently
• Reviewing, evaluating and controlling requests within established budgetary guidelines
• Formulating conclusions and recommendations and presenting data
• Preparing clear, complete reports and presenting them effectively orally and in writing
• Establishing and maintaining effective working relationships with City employees and representatives of other governmental organizations, officials, and the general public
• Operating a computer and related software