Summary of Position Requirements

The Purchasing Assistant (PA) is responsible for all aspects of ROC operating systems, accurate take-off entry and take-off maintenance. Additional duties are: maintaining standardized cost codes, item codes, item pricing, and any task related to generating a lot start package in support of the division(s) they are assigned to.

Primary Duties and Responsibilities

• Set-up and maintain plan take-off information, including complete entry for new and revised plans.
• Set-up and maintain option take-offs for all plans/communities within their division(s) of responsibility.
• Monitor home site (lot) budgeting process to create budgets in compliance with projected start dates.
• Includes reviewing simulated take-off budgets (SIMs) prior to finalizing budgets.
• Includes reviewing final budgets & start packages for accuracy.
• Prepare and distribute start packages for the field and office weekly.
• Interact with estimating and division purchasing to resolve any take-off / budget problems.
• Generate and maintain supplier/trade partner item pricing (via Schedule B's) within Excel / JD Edwards (JDE) by utilizing the upload/download process.
• Generate Cost per Square Foot (CPSF) reports.
• Correct problem commitments (Purchase orders, POs) in JDE, including take-off changes from the division(s).
• Work with Suppliers/Trade Partners to resolve old invoices as necessary.
• Respond to varying workload and pace as defined by the business needs.

Education and Experience Requirements

• Minimum high school diploma or equivalent.
• Minimum of 2 years' experience in office environment.
• Computer literate with efficiency in Microsoft Excel and Microsoft Word. JD Edwards experience preferred.
• Good written, verbal, and organization skills.
• Professionally perform multiple, detail oriented tasks with simultaneous deadlines.
• Possess strong work ethic, integrity, and loyalty. Be a team player with ability to work under pressure.

Physical Requirements

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment. This job requires the ability to work in excess of eight hours per day in the confined quarters of an office.

Additional Requirements:

Must be able to:

• Arrive to work on time.
• Follow directions from a supervisor.
• Interact well with co-workers and outside agency employees.
• Understand and follow work rules, policy, and procedures.
• Accept constructive criticism.

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